1.    Academic Operations & Coordination

• Plan, prepare, and manage annual academic calendars, skills curriculum and teacher and class schedule for both vocational schools.
• Coordinate with Deans, training team leaders/instructors, and academic teams to ensure the smooth operation of exams, assessments (schools and company’s), and other academic activities.
• Support internal and external academic reporting (e.g., test results, internship/apprenticeship logbook, attendance summaries, student recruitment, and graduation records).
• Coordinate the implementation of internal academic quality assurance mechanisms in line with PSEI and MoLVT standards for both schools.
• Coordinate in student orientation activities, Foundation Study Division committee and entrance test for direct training.

2.    Data & Information System Management

• Maintain and oversee academic data systems and shared digital folders to ensure accurate student records, reports, and documentation.
• Collaborate with the Senior Academic Coordinator and IT team to manage information systems aligned with compliance, transparency, and accuracy standards.
• Ensure secure archiving of student records, transcripts, and exam results.
• Check and follow up the employment survey (3,6,12 months).
   

3.    Exam & Certification Administration

• Lead the organization and execution of internal school exams arranging the rooms, groups, documents and invigilators.
• Assist gathering the documentation for exam registration and  score records for submission to MoLVT and other relevant bodies.
• Assist in the issuance of diplomas/certificates and ensure regulatory compliance by supporting documentation processes and guiding the completion of required paperwork.

4.    Resource & Logistics Coordination

• Coordinate classroom and resource allocations for all academic needs, including exams and workshops.
• Track teaching materials and supplies, raise procurement requests, and work with Admin and Finance teams to ensure timely provision.
• Oversee readiness of academic facilities for teaching, assessments, and student activities.

5.    Support for School and PSE-I Event Management

• Assist in the planning, preparation, and coordination of school-specific events such as certificate ceremonies, parent meetings, and internal student showcases.
• Collaborate with PSE-I Central and school teams to organize and support broader institutional events including official visits, national days, and institutional promotions.
• Ensure logistical readiness (room setup, participant lists, materials) for all assigned events.